EVENTS & SPEAKER BUREAU

One Platform for Events, Speakers, and Compliance

Plan events, onboard speakers, automate payments, and monitor FMV thresholds — all in TikaMSL. Built for Medical Affairs teams managing speaker programs, advisory boards, and HCP events.

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TRUSTED BY LEADING PHARMACEUTICAL AND MEDICAL DEVICE COMPANIES

How TikaMSL Manages the Full Speaker Program Lifecycle

From event planning through final payment — with compliance built in at every step.

1

Plan & Schedule Events

Create events for dinner programs, advisory boards, grand rounds, or conferences. Assign speakers, set agendas, and track status from Planned through Completed.

2

Onboard & Manage Speakers

Digital onboarding with background checks, training verification, contract execution, and e-signature. Maintain a searchable speaker database filtered by specialty, tier, and compliance status.

3

Execute & Evaluate

 Track HCP attendance and engagement scores by territory. Run structured post-event evaluations with configurable rating scales to measure program quality. 

4

Invoice, Pay & Report

One-click invoice generation with auto-calculated honoraria. Speakers review and confirm through a self-service portal. Finance approves with full audit trail.

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Run Events from Start to Finish

Plan, execute, and evaluate every type of Medical Affairs event in one place.

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Full Lifecycle Tracking 

Every event moves through clear stages — Planned, Confirmed, Completed, Evaluated — so nothing falls through the cracks.

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HCP Attendance And Engagement 

Search for HCPs by territory, track who attended, and score engagement automatically.

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Post-Event Evaluation 

Structured rating scales let you measure event quality consistently across your entire program.

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 Document Management 

Agendas, sign-in sheets, slides, and materials with version control — all in one place.

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 Works For Any Event type 

Dinner programs, advisory boards, grand rounds, conferences — all configurable to your organization.

Speaker Bureau and Onboarding

Find, onboard, and manage your speaker network without the manual overhead.

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Centralized Speaker Profiles 

Credentials, specialties, KOL tier, and compliance status in one searchable database.

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Digital Onboarding Workflow 

Background checks, training verification, contract execution, and compliance clearance — all in a streamlined digital workflow.

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Smart Speaker Search 

Filter by specialty, tier, availability, geography, and compliance status to find the right speaker in seconds.

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Contracts and E-Signature 

Generate contracts and get them signed electronically with built-in e-signature or via DocuSign and Dropbox Sign.

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Training and Compliance Tracking 

Monitor completions, certifications, and recertification deadlines so no speaker falls out of compliance.

Speaker Bureau and Onboarding

⭐ What Makes This Different: The HCP Self-Service Portal

  • Speakers review and confirm (or dispute) invoices directly — no back-and-forth emails or phone calls 
  • Automated email notifications when invoices are ready for review 
  • Real-time payment status tracking for speakers 
  • Replaces the typical cycle of phone calls, PDF attachments, and manual follow-ups with a clean self-service experience that speeds up payments and reduces administrative burden

Invoicing and Payments

Get speakers paid faster with less manual work.

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One-Click Invoices

Automatically calculate honoraria (prep hours plus service hours at contracted rates) and travel reimbursements from completed events.

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HCP Review Workflow 

Speakers confirm invoices through the secure self-service portal — no chasing required.

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Finance Approval Workflow 

Your finance team reviews, approves, or rejects with documented rationale at every step.

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Payment Dashboard 

Real-time view of total invoices, amounts, paid vs. pending status, monthly trends, and recent activity.

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PDF Export

Full invoice detail with lifecycle progress bar and one-click download for records.

🤖 AI-Powered Intelligence Across Events

  • Auto-generated post-event reports and insight summaries 
  • AI-powered sentiment analysis on HCP feedback and engagement trends 
  • Automated alerts for upcoming compliance deadlines, FMV thresholds, and speaker training expirations 
  • Agentic AI that can compile and email event reports to stakeholders on demand 
  • The AI removes manual work so your MSLs can focus on strategic science — it does not replace your team’s judgment 

FMV Compliance and Spend Monitoring

Stay ahead of compliance issues instead of discovering them after the fact.

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Real-Time FMV Dashboard 

Color-coded progress bars show exactly where each speaker stands against annual caps.

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Configurable Thresholds 

Set annual, quarterly, and per-event caps by tier (Tier 1, 2, 3) — your rules, your limits.

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Automatic guardrails 

Soft warnings at 80% of cap and hard blocks at 100% — so violations are prevented, not just reported.

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Exception management 

Formal exception requests with compliance officer review and full audit trail.

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Proactive risk alerts 

Identify at-risk speakers before they hit a threshold, not after.

🔒 Built-In Compliance You Can Trust 

  • Every action in the platform is logged automatically — who did what, when, and why 
  • Sunshine Act (CMS Open Payments) automated export (roadmap) 
  • EFPIA European transparency compliance (roadmap) 
  • State-specific reporting for MA, VT, CA, and others (roadmap) 
  • Configurable compliance rules engine for FMV, activity frequency, and payment policies (roadmap)  

See How TikaMSL Simplifies Your Speaker Programs

How TikaMSL Compares

Here’s what changes when you move from spreadsheets and disconnected tools to one integrated platform: 

Capability

With TikaMSL

Without TikaMSL

Event-to-payment workflow

 Single platform, end to end

4–6 disconnected tools

FMV monitoring

Real-time dashboards with auto-alerts

Manual quarterly audits

HCP invoice review

Self-service portal with email notifications

Phone calls and PDF attachments

Audit trail

Every action logged automatically

Scattered across email and files

Configuration

Your labels, thresholds, event types, workflows

Fixed or requires vendor changes

Regulatory reporting

Automated Sunshine Act / EFPIA exports (roadmap)

Manual data compilation

 

PLATFORM HIGHLIGHTS

Enterprise-Grade Infrastructure for Medical Affairs

Multi tenant SAAS-01

Multi-Tenant SaaS

Your data is isolated, and labels, workflows, and business rules are all configurable to your organization.
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Role-Based Access

MSL, RMD, P-MSL, Admin, and Finance roles with territory-aware data filtering.
Mobile Ready-01

Mobile-Ready

Field teams can access event and speaker data from the companion mobile app.
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Enterprise Integrations

APIs for AP system export, email notifications (SendGrid/SMTP), and DocuSign e-signature.
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Works With Your Existing CRM

Integrates with Salesforce, Veeva, and other CRM platforms with real-time sync.

FREQUENTLY ASKED QUESTIONS

What is speaker bureau management software?

Speaker bureau management software is a platform that helps pharmaceutical and medical device companies manage the full lifecycle of speaker programs — from identifying and onboarding HCP speakers, through event execution and payment processing, to compliance reporting. TikaMSL consolidates these workflows into a single platform with built-in FMV monitoring and audit trails.

How does TikaMSL handle Fair Market Value (FMV) compliance?

TikaMSL provides real-time FMV dashboards that track each speaker’s payments against configurable annual, quarterly, and per-event caps. The platform issues automatic warnings at 80% of the threshold and blocks payments at 100%, preventing violations before they occur. A formal exception workflow with compliance officer review is available for edge cases.

Can speakers review their own invoices?

Yes. TikaMSL includes a self-service HCP portal where speakers receive automated email notifications when invoices are ready. They can review details, confirm, or dispute invoices directly through the portal — eliminating the back-and-forth of phone calls and email attachments.

What types of events does TikaMSL support?

TikaMSL supports dinner programs, advisory boards, grand rounds, conferences, and custom event types. All event types are configurable to match your organization’s specific workflows, labels, and approval processes.

Does TikaMSL support Sunshine Act reporting?

Sunshine Act (CMS Open Payments) automated export is on the TikaMSL roadmap, along with EFPIA European transparency compliance and state-specific reporting for Massachusetts, Vermont, California, and other jurisdictions.

How does TikaMSL integrate with existing CRM systems?

TikaMSL offers real-time integration with Salesforce, Veeva, and other CRM platforms. It also provides RESTful APIs for AP system export, SendGrid/SMTP email notifications, and DocuSign e-signature workflows.

Ready to See It in Action?

Schedule a 15-minute walkthrough and see how TikaMSL can simplify your events, payments, and compliance.

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